November 2023 Board Meeting Minutes
The Board did not meeting in November.
2023 Annual Meeting
Thank you to all that attended our annual meeting! We discussed the fence project, our plans to set aside funds each year for a future fence replacement, the new fine structure, our future plans for amendment voting (coming soon!), the retention pond, answered questions, and reapproved the current board. The board is still looking for […]
October 2023 Board Meeting Minutes
Review the planned agenda for the annual meeting, talking points, etc. Time to pay the annual PO Box rental fee Details from Cadence Bank regarding available options to set aside $6k/year for future fence replacement General neighborhood discussion
2023 Annual POA Meeting
Williamson Place Residents: Please plan to join us for our annual Property Owners Association Meeting on October 26, 2023, at 6:30pm in the circle at the end of Dunston Dr. The annual meeting is where we elect the POA Board, inform you of what has been done in the previous year, and amend the bylaws […]
Fence Replacement Completed
Just wanted to let the neighborhood know that the neighborhood fence has been replaced the scrap wood has been hauled off. The board is planning to set aside a portion of future dues each calendar year to build up a fund specifically for fence maintenance/repair/replacement so that we will be better prepared in 10 to […]
September, 2023 Board Meeting Minutes
Draft the annual meeting notice and plan to mail out. Finalize removing fence scrap. Update the 2023 Financial Summary to be presented at the annual board meeting Start trials on a couple of the available HOA software packages Set aside $6k/year for future fence replacement General neighborhood discussion
August, 2023 Board Meeting Minutes
Flock reports that limbs are blocking the view of one of the cameras. Investigate if they can be trimmed. If not, Flock will work to move the camera at no additional cost to us. Facebook Marketplace post to sell fence remnants. Work with local law firm to update liens for properties that are behind on […]
July, 2023 Board Meeting Minutes
Finalize updates to neighborhood name/address registry Finalize and mail out update letter to neighborhood Coordinate with fence builder on teardown. Covenant Chatbot added to Website for general question/answer Facebook Marketplace post to sell fence remnants. General neighborhood discussion
June, 2023 Board Meeting Minutes
Meet with fence builder on notifications to impacted residents fence teardown plan Neighborhood letter first draft created Mailing service recommendation for affordable letter sending automation. Test run of letters to the board. General neighborhood discussion
May, 2023 Board Meeting Minutes
Update on dues collection Cadence Bank Forms/Authorization for newest board members Coordinate with fence builder on plan and down payment Start on a new notification letter for impact home owners to be notified along with which addresses we need to send to. General neighborhood discussion